Submission methods and reporting schedule

Find out more about the 4 ways you can submit regulatory data, depending on the type of submission.

We have moved to a new data collection platform, RegData

We have replaced Gabriel with RegData, our new data collection platform for gathering regulatory data from firms. All 52,000 firms that provided regulatory submissions in Gabriel now need to use RegData. 

RegData is informed by user feedback, is faster, easier to use and built with flexible technology, making it possible to fix issues quicker and to make ongoing improvements to user experience.

Go to RegData.

Reporting schedule

The reporting schedule within RegData (find it by clicking 'view schedule' when you log in) shows the returns we need you to send on a rolling 12-month basis – you should check it regularly.

Check your information

Your firm’s returns and fees are based on the information we hold about you. You should check this at least once a year, as it appears on the Financial Services Register.

Submit a return

All the data items within a return have to be submitted so that you meet your firm’s reporting obligations – don’t leave it too late as the system may be busy at the various submission times.

For Product Sales Data (PSD) and Alternative Investment Funds (AIF), you should submit the data item on the schedule only when you have uploaded all your transactions/fund information for the reporting period.

You should check the 'What's New' page of the Handbook regularly, as this is where we publish new items or new versions of existing items. We will also update the RegData landing page and data definition guide on this site.

RegData has up to 4 ways to submit regulatory data, depending on the type of submission (XML vs XBRL). You can select the method that is most suitable to your business.

1. Online forms

You can enter your data directly into the appropriate web form on RegData, and you can save your progress for later if you wish.

If you are not a principal user, you may not have permission to view all your firm's data items. See 'changing your details' in 'Managing your account' for more information.

After you click 'validate' when you have entered all your data and/or attachments, RegData will check your data against the rules each form has, based on the Handbook's guidance.

2. Offline forms

You can download some data items (eg, complaints, RMA, MLA, FSA prefixed files) as PDF files and complete them offline. When complete you can upload them through the PDF into the online version of the form.

If you already have data stored in the online version you will be asked if you want to overwrite this with the PDF data. 

When you have successfully uploaded the data, you can continue to add further data, save as a draft, validate and submit.

3. Web upload

You can use the web upload feature to populate RegData. The file and data types we accept are:

  • XBRL: using a data file complies with definitions on the EBA website (for COREP and FINREP reporting)
     
  • Product Sales Data (PSD) XML: using a data file that complies with the PSD definitions in our data reference guide
     
  • Alternative Investment Fund Management Directive (AIFMD) XML: using a data file that complies with the AIFMD definitions in our data reference guide
     
  • XML: for all other data submissions using a data file that complies with our data reference guide definitions

4. Direct communication (system to system)

To use direct communication your firm must have routines and software that can automatically extract the data from its own systems and send automatically to RegData.

You can use this method for all XML or XBRL submissions except Product Sales Data. The files will need to be compliant with the various definitions (see ‘web upload’ above) and will then be transferred to us by a secure transfer method.

RegData will validate the file and send a system message saying if the process was successful. If not, the message will show details of the error. In this case, you can either resubmit your return or (for XML submissions only) amend the errors using the online system.

The Technical Pack gives information on how to set up direct communications, including definitions and examples.

Maintain your email address

RegData will send emails to the principal user’s email address in the system. It is your/their responsibility to make sure this address is up to date in the ‘My Details’ section of RegData. We won’t be able to update this any other way.

Late returns

The reporting requirements are subject to strict time limits under our rules. If your firm does not meet these, you will be charged an administrative fee of £250.

If your firm does not submit the information required we may take enforcement action, which can result in you losing your permission to carry out regulated activities.

 

 

Page updates

11/05/2021: Information changed RegData has replaced Gabriel